Policy and Document Management App

The MetricStream Policy and Document Management App streamlines the creation, review, and approval of multiple types of polices and documents. The app’s federated data model simplifies the process of managing variations in policies at multiple organizational levels. The app also consolidates policies and documents in a central, globally accessible repository. Policies can be mapped to compliance regulations and controls to identify compliance gaps. At every stage, powerful reports and dashboards enable real-time tracking of policy and document management processes.

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Features

Policy Creation

Enables multiple types of documents and policies to be created with well-defined workflows and assignments; provides the flexibility to develop both in-line and document-based policies

Mapping Policies to Regulations

Tightly links policies to areas of compliance, risks, and controls; makes it easy to identify the impact of regulatory changes, and to demonstrate compliance

Review and Approval

Automates routing of policies and documents to multiple stakeholders for review and approval; enables cross-functional teams to simultaneously review, annotate, approve, and add comments; provides robust version controls

Communication and Implementation

Helps publish final policies for the required groups; enables users to easily access, read, and accept policies; triggers automated notifications to relevant stakeholders for any policy changes and updates

Exception Tracking

Helps capture and track policy exceptions; supports exception monitoring through real-time reports and dashboards that provide an overall status view of policy exceptions

Discovery

Enables the search for policies based on attributes, content, author, and other parameters; allows searches to be saved, thus providing quick access to a set of policies

Reporting and Dashboards

Provides real-time information on the policy and document management program; delivers graphical executive dashboards and flexible reports with drill-down capabilities that offer statistics and data on policies available by type, status, audit history, in-process documents, approval cycle times, usage summaries, and average review times

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Benefits

  • Simplify the development, review, and approval of polices and relevant documents
  • Enable a federated approach to policy management and enforcement at local, regional, departmental, and headquarter levels
  • Leverage a centralized library of standardized policy content
  • Simplify and accelerate the retrieval of policies and documents, including reference and supporting documents, as well as linked policies
  • Gain enterprise-wide visibility into the status of policy and document management. Proactively address issues and gaps
  • Strengthen regulatory compliance by mapping regulations and standards to organizational policies
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